Landscaping runs on two clocks. There's the design-and-build side, retaining walls, paving, decking, turf and planting schemes that take weeks and eat cubic metres of material. Then there's the weekly mowing round, where you're doing ten or fifteen stops a day and the margin lives or dies on your driving order. ServicePilot handles both. Price the builds properly, keep the maintenance run tight, and stop chasing invoices after every visit.
Running a weekly mowing round instead? See lawn care & mowing software.
Material quantities that don't guess
Soil, mulch, road base, pavers and turf priced by the square metre or cubic metre, so a courtyard reno doesn't blow out on delivery costs you forgot to charge.
The mowing round, sorted
Fifteen lawns across three suburbs. Plot every stop and let the route sort itself so you're not backtracking across town on fuel and time.
Weekly and fortnightly, on repeat
Set a maintenance client once, then their mow, edge and blow job lands on the calendar every cycle without you re-entering it.
Everything a landscaping business needs
Quotes with real quantities
Line-item a retaining wall or paved patio by materials, machine hire, spoil removal and labour, then send it by SMS or email and get it signed off before you order the pavers.
Scheduling & routing
Drag the day's mows onto the calendar, split the build crew from the maintenance crew, and optimise the driving order so a full round doesn't turn into a fuel run.
Invoice on the spot
Invoice the mow before you leave the driveway, or send a progress claim on a staged build. GST sorted, card payments via Stripe straight to your bank, and it all syncs to Xero.
Reminders & gate access
A day-before text so the side gate's unlocked and the dog's inside, plus an "on my way" heads up. Fewer wasted trips to a locked-up backyard.
Reviews after the reveal
A finished garden makeover sells itself. Ask for a Google review the moment you've cleaned up and the client's seeing the new space, when they're most likely to sing your praises.
Client portal
Clients see their quotes, visit history and invoices, pay online and book in the next hedge trim or a one-off green-waste clear-out without a phone call.
Built for the jobs you do
Start from a ready-made landscapers & gardeners price list. Mulch and soil by the cubic metre, turf and paving by the square metre, mowing rates, machine hire and green-waste tipping fees all pre-loaded so you're quoting on day one.
Landscaping software by job
Landscapers & Gardeners - questions
Can I optimise my mowing route?+
Yes. Plot every stop on the round and the routes feature works out the most efficient driving order, so fifteen lawns across a few suburbs don't have you crossing town twice on fuel and time.
Does it handle both quotes and regular work?+
Yes. Quote the big design-and-build jobs with itemised materials and staged claims, and run the weekly or fortnightly maintenance rounds from the same app. Two sides of the business, one place.
Can I price by the cubic metre and square metre?+
Yes. Load mulch, soil and road base by the cubic metre, turf and paving by the square metre, then punch in the quantity and the quote does the maths. Delivery and tipping fees sit on the same list.
What about jobs that run over several days?+
A staged build stays as one job across every day on site. Log the hours, add extras as the scope shifts, and send a progress claim or the final invoice when the last plant's in the ground.
A practical landscaping quote structure
A landscaping quote lives and dies on the detail. Spell out the material quantities, the site prep, machine access and who's carting the spoil away. Get that clear up front and a paving job doesn't turn into an argument over a soft price on delivery day.
For design & build
Itemise the excavation and prep, road base and sand, pavers or sleepers, drainage, turf and plants, machine hire and green-waste removal. Flag the unknowns, like clay soil or poor rear access, that could move the price once you break ground.
For maintenance rounds
Set the standing tasks once, mow, edge, whipper-snip, blow down and green-waste, plus the gate code and where the client wants clippings left. The crew opens the job on site and every visit reads the same.