A landscaping business runs two businesses at once. There is the maintenance round that repeats every week or fortnight, and there are the builds and one-off jobs that land in the middle of it. Most calendars are good at one or the other. ServicePilot puts both on the same board, so a two-day retaining wall does not quietly wipe out Thursday's round.
The round rolls itself forward
Set a property to weekly or fortnightly and it reappears on its own. Nobody is rebuilding the round in a spreadsheet each month.
Builds do not eat the round
Block out a multi-day job and see straight away which maintenance visits it displaces, before you promise a date.
Rain days move together
Push a washed-out day and the jobs move with it, and the customers are told, rather than everyone ringing to find out.
Everything a landscaping business needs
Fast quoting
Itemised quotes from your price list, sent by SMS or email, accepted online with e-signature.
Scheduling & dispatch
Drag jobs onto the calendar, assign your team and optimise the day’s route.
Invoicing & payments
One-tap invoices with GST, card payments via Stripe straight to your bank, and Xero sync.
SMS reminders & ETAs
Day-before reminders and “on my way” texts cut no-shows and delight customers.
Automated reviews
Ask for a Google review the moment a job’s done - grow your reputation on autopilot.
Client portal
Customers view their quotes, jobs and invoices, pay online and request new work.
Built for the way landscaping runs
Why the round and the builds fight each other
A landscaping business that only did maintenance would be simple to schedule. So would one that only built. The difficulty is that almost every business does both, and the two work in completely different units of time.
The round is small, frequent and predictable: forty properties, most of them under an hour, repeating on a cycle. A build is the opposite: three days, one address, weather-dependent, and it lands in the middle of a week that was already full.
The usual result is that the build wins because it is the bigger invoice, and eight maintenance customers quietly get skipped. They do not ring to complain. They just get someone else next season.
- Both on one board
You can see what a three-day build displaces before you promise the date, not after. - The round is not manual
Recurring visits reappear on their own, so a busy fortnight does not silently drop half of them. - Overdue properties are visible
Anything past its due date is its own list. A skipped property gets noticed in days, not seasons.
More for landscapers
Scheduling landscaping work - questions
Can it handle a fortnightly round?+
Yes. Weekly, fortnightly, monthly or any interval you set. Each property comes back around on its own.
What happens when it rains?+
Move the day and the jobs move with it. The customers affected can be texted the new time automatically.
Can a build run across several days?+
Yes. Schedule it across the days it needs and the board shows what else those days were carrying.
Can I see which properties are overdue?+
Yes. Anything past its due date is visible as its own list, so a skipped property does not stay skipped.
Does it sort the run by location?+
Yes. Route optimisation orders the day so the crew is not doubling back across suburbs.