Invoicing a landscaping business is two different jobs. The maintenance round is the same modest amount to the same people over and over, which is exactly the kind of work that gets forgotten. The builds are larger, staged, and usually need a deposit. ServicePilot handles both, so the round bills itself and the builds get invoiced the day they finish.
The round bills itself
A recurring maintenance visit produces its invoice when the visit is done, instead of at the end of a month nobody has time for.
Deposits before the machine hire
Take a deposit on a build so you are not funding somebody else's retaining wall out of your own account.
Chase the small ones too
A hundred-dollar mow is the invoice least likely to be chased and most likely to be forgotten. Reminders go out on their own.
Everything a landscaping business needs
Fast quoting
Itemised quotes from your price list, sent by SMS or email, accepted online with e-signature.
Scheduling & dispatch
Drag jobs onto the calendar, assign your team and optimise the day’s route.
Invoicing & payments
One-tap invoices with GST, card payments via Stripe straight to your bank, and Xero sync.
SMS reminders & ETAs
Day-before reminders and “on my way” texts cut no-shows and delight customers.
Automated reviews
Ask for a Google review the moment a job’s done - grow your reputation on autopilot.
Client portal
Customers view their quotes, jobs and invoices, pay online and request new work.
How landscapers bill
The maintenance round is the easiest money to forget to bill
A build gets invoiced because it is large and memorable. A hundred-dollar mow does not. Multiply one forgotten visit a week by forty weeks and the number stops being trivial.
This is exactly the kind of work software should do, because it is repetitive, low-value per item, and entirely predictable. A recurring visit that is completed can produce its invoice without anyone deciding to raise it.
- Bill on completion
The visit is done, so the invoice exists. There is no end-of-month reconstruction from a diary. - Deposits on builds
Materials and machine hire come out of your account first. A deposit stops you funding the job. - Chase the small ones too
The invoices least likely to be chased by a human are the ones most worth automating.
More for landscapers
Landscaping invoicing - questions
Can the maintenance round invoice automatically?+
Yes. A recurring visit can produce its invoice when the visit is completed.
Can I take a deposit on a build?+
Yes, and invoice the balance or each stage as the work is finished.
Does it sync with Xero?+
Yes, invoices and the payments against them.
Can I take a card payment on site?+
Yes, with Tap to Pay on an iPhone or an Android phone, with no terminal.
What chases the overdue accounts?+
ServicePilot does, on a schedule and in wording you set.